Export vendors, payments, credits, refunds, legal names, addresses, and tax form status for the applicable period. Record the report date.
Run a 1099 vendor review workflow
Prepare a year-end vendor review with payment reports, vendor records, missing tax forms, exceptions, and owner sign-off.
Published · 8 minute read
The short answer
- Start with a complete vendor payment report.
- Track missing information as exceptions.
- Keep filing judgment with the responsible owner or adviser.
Freeze the vendor population
Check the source records
Match payment totals to the ledger and vendor file. The IRS 1099 guidance is the authoritative source for current form instructions and filing considerations.
Log missing information
Track missing forms, name mismatches, duplicate vendors, unusual payments, and address changes. Assign each item to a person with a due date.
Connect AP controls
Use the vendor change verification and invoice intake workflow to trace payment sources. Keep tax advice and filing approval outside the preparation role.
Review before submission
Have the owner or adviser review the completed report, exceptions, and evidence. Preserve the final approval and submitted data.
Questions owners ask
Can bookkeeping support file forms?
The role can prepare the report and draft data. An authorized owner or tax adviser should approve filing decisions.
What should be reviewed?
Review vendor identity, payment totals, tax form status, addresses, duplicates, and unusual payments.