Inputs from your team
- Bank and card feeds
- Chart of accounts and coding guide
- Vendor, customer, and dimension lists
Keep the books current
Transaction Coding Support
Keep bank and card activity moving through approved account and dimension rules, with unfamiliar items held in a visible exception queue.
- 1Bank feed
- 2coding rules
- 3prepared queue, with exceptions held for review.
The operating problem
Uncategorized activity and inconsistent coding accumulate when recurring merchants, dimensions, and exception rules live only in one reviewer’s memory.
The working scope
What the bookkeeper prepares
Use this list as a starting point, then match it to your systems, calendar, and approval matrix.
- 01
Apply the approved chart-of-accounts map
- 02
Attach available source documents
- 03
Split transactions using documented rules
- 04
Queue unfamiliar, owner-related, capital, loan, or tax-sensitive items
A reviewable handoff
Inputs become prepared outputs.
Named records and tangible deliverables make the role easier to scope, train, review, and improve.
Outputs for review
- Prepared coding queue
- Missing-document list
- Exception and reclassification log
Decisions stay accountable
Controls your team retains
Capacity should not blur authority. These decisions and approvals stay with the named client owner or qualified adviser.
- The client approves new accounting treatment
- Sensitive or unusual items remain unposted
- A named reviewer approves the first batch and rule changes
A controlled start
The first week is for mapping and review.
Start with a representative sample before expanding access or volume.
Sample recent transactions and recurring merchants
Document account and dimension rules
Review the first prepared batch and exception taxonomy
Related workflows
Build the next connected scope.
Scope this workflow