Write the name, formula, period, source, owner, and known exclusions for each KPI. Do not change a definition silently between months.
Build a monthly bookkeeping KPI packet
Create a concise monthly KPI packet with definitions, source reports, variance notes, review ownership, and decision prompts.
Published · 8 minute read
The short answer
- Define every metric before publishing it.
- Link each number to a source.
- Separate reporting from management decisions.
Define the metric dictionary
Gather the source reports
Save the ledger, sales, cash, AR, AP, and operational reports used in the packet. The SBA finance guidance emphasizes using financial information to manage a business.
Explain movement
The bookkeeper can calculate the number and prepare a factual variance note. A finance owner explains strategy, forecasts impact, and decides follow-up.
Use the review packet
Pair the management reporting packet with the quality scorecard. Link sources and label estimates so the reviewer can challenge them.
Improve the meeting
Use two monthly cycles to remove unused metrics, clarify definitions, and keep the packet focused on decisions.
Questions owners ask
Who owns the KPI definitions?
The finance owner defines the metric, period, and source. The bookkeeper can prepare the recurring packet.
What should a KPI packet include?
Include definition, period, source, value, comparison, variance note, owner, and decision needed.