Inputs from your team
- Approved billing schedule
- Customer master and bank receipts
- Remittance advice and communication templates
Manage money in and money out
Accounts Receivable Support
Prepare billing from approved data, apply receipts, and maintain aging notes so disputes and unapplied cash have visible owners.
- 1Billing + receipts
- 2cash application
- 3aging and dispute follow-up.
The operating problem
Customer balances age when billing inputs arrive late, cash remains unapplied, and disputes or short payments are not kept in one follow-up register.
The working scope
What the bookkeeper prepares
Use this list as a starting point, then match it to your systems, calendar, and approval matrix.
- 01
Prepare invoices from approved billing data
- 02
Apply receipts and remittance details
- 03
Maintain aging notes
- 04
Send approved reminders and flag disputes
A reviewable handoff
Inputs become prepared outputs.
Named records and tangible deliverables make the role easier to scope, train, review, and improve.
Outputs for review
- Prepared invoice register
- Updated aging report
- Unapplied-cash and dispute queue
Decisions stay accountable
Controls your team retains
Capacity should not blur authority. These decisions and approvals stay with the named client owner or qualified adviser.
- The client approves pricing and terms
- Credits, refunds, and write-offs require approval
- Dispute settlements stay with authorized personnel
A controlled start
The first week is for mapping and review.
Start with a representative sample before expanding access or volume.
Tie opening aging to the ledger
Segment overdue and disputed balances
Confirm invoice and customer-communication approvals
Related workflows
Build the next connected scope.
Scope this workflow