Inputs from your team
- Store and marketplace exports
- Processor settlement reports
- Bank deposits, returns, and inventory records
Apply the workflow to your industry
Ecommerce Bookkeeping Support
Connect store orders, processor activity, marketplace payouts, fees, refunds, reserves, and bank deposits in one reviewable workflow.
- 1Orders + payouts
- 2clearing bridge
- 3bank tie-out.
The operating problem
Ecommerce books drift when orders, payouts, fees, returns, reserves, and inventory events settle through different systems and dates.
The working scope
What the bookkeeper prepares
Use this list as a starting point, then match it to your systems, calendar, and approval matrix.
- 01
Prepare payout-to-order bridges
- 02
Reconcile processor clearing accounts
- 03
Organize fees, refunds, chargebacks, and reserves
- 04
Prepare inventory and sales-tax data handoffs
A reviewable handoff
Inputs become prepared outputs.
Named records and tangible deliverables make the role easier to scope, train, review, and improve.
Outputs for review
- Payout reconciliation
- Clearing-account schedule
- Channel fee, refund, reserve, and exception summary
Decisions stay accountable
Controls your team retains
Capacity should not blur authority. These decisions and approvals stay with the named client owner or qualified adviser.
- The client approves revenue policy
- Inventory valuation and reserves require approval
- Refund and sales-tax positions remain client-owned
A controlled start
The first week is for mapping and review.
Start with a representative sample before expanding access or volume.
Diagram each channel-to-bank flow
Reconcile one payout per active channel
Agree treatment for timing differences and reserves
Related workflows
Build the next connected scope.
Scope this workflow