Inputs from your team
- Final payroll register
- Funding and tax reports
- Benefits data and approved account map
Support payroll and workforce records
Payroll Journal Preparation
Translate final provider reports into a mapped draft journal, source pack, and clearing-account reconciliation for client approval.
- 1Payroll reports
- 2approved account map
- 3draft journal for review.
The operating problem
Payroll reports do not consistently reach the ledger when earning, tax, deduction, benefit, and liability mappings are undocumented or outdated.
The working scope
What the bookkeeper prepares
Use this list as a starting point, then match it to your systems, calendar, and approval matrix.
- 01
Collect final payroll reports
- 02
Map earnings, taxes, deductions, and liabilities
- 03
Prepare draft payroll journals
- 04
Reconcile clearing and liability balances
A reviewable handoff
Inputs become prepared outputs.
Named records and tangible deliverables make the role easier to scope, train, review, and improve.
Outputs for review
- Draft payroll journal
- Payroll source pack
- Clearing reconciliation and variance notes
Decisions stay accountable
Controls your team retains
Capacity should not blur authority. These decisions and approvals stay with the named client owner or qualified adviser.
- Payroll calculation and submission stay authorized
- Employee changes remain client-owned
- A reviewer approves every journal before posting
A controlled start
The first week is for mapping and review.
Start with a representative sample before expanding access or volume.
Obtain one prior payroll pack
Validate the account mapping
Run a parallel draft and record reviewer changes
Related workflows
Build the next connected scope.
Scope this workflow