Inputs from your team
- Job master and budgets
- Timesheets and purchase records
- Subcontractor bills and allocation rules
Maintain systems and cost data
Job Costing Support
Map approved labor, material, subcontractor, and purchasing data to jobs so project owners can review cost completeness and coding exceptions.
- 1Labor + materials + bills
- 2job codes
- 3prepared project costs.
The operating problem
Project margins become difficult to explain when time, materials, bills, and allocations arrive late or remain outside approved job and phase codes.
The working scope
What the bookkeeper prepares
Use this list as a starting point, then match it to your systems, calendar, and approval matrix.
- 01
Maintain job and phase codes
- 02
Map approved labor and purchasing feeds
- 03
Allocate costs using documented rules
- 04
Prepare budget-to-actual and unassigned-cost reports
A reviewable handoff
Inputs become prepared outputs.
Named records and tangible deliverables make the role easier to scope, train, review, and improve.
Outputs for review
- Prepared job-cost ledger
- Unassigned-cost queue
- Budget-to-actual report and source bridge
Decisions stay accountable
Controls your team retains
Capacity should not blur authority. These decisions and approvals stay with the named client owner or qualified adviser.
- Project owners approve coding
- The controller approves overhead policy
- Revenue recognition and margin conclusions remain client-owned
A controlled start
The first week is for mapping and review.
Start with a representative sample before expanding access or volume.
Select representative active jobs
Map each source to job fields
Trace labor, material, and subcontractor costs end to end
Related workflows
Build the next connected scope.
Scope this workflow